Reasoning · 01
AI Engine
Live
Free tier covers most fleets. Grab a key at console.groq.com → API Keys.
Operations Console
Welcome back
Dashboard
New booking received
Today's pickups, returns, pending approvals and live alerts at a glance.
Total cars
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Available now
—
Pending approvals
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Currently rented
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This Month Revenue
—
Fleet Utilization
—%
Today's Schedule
| Customer | Car | Event | Date | Time |
|---|
Upcoming
| Customer | Car | Event | Date | Time |
|---|
⚠ Overdue Returns
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Recent Activity
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Vehicle Inventory
Fleet
Every vehicle in your fleet — specs, documents, maintenance status, and branch location.
| Car | Type / Year | $/Day | $/Week | $/Month | Deposit | Status | Actions |
|---|
Reservation Pipeline
Pending · Active · Returned
Bookings
Review and approve incoming requests, manage active rentals, and process returns.
| Customer | Phone | Car | Dates | Days | Status | Actions |
|---|
Booking Calendar
Date checker
Availability
See which cars are free on which dates — switch between month calendar and quick date search.
📅
Check-in
▾
→
📅
Check-out
▾
Available Cars
Cash Flow Console
All time
Payments
Every payment in and out — revenue collected, expenses logged, fines billed, outstanding balances tracked.
Collected
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This period
Expenses
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Fuel, repairs, fees
Net
—
Revenue minus expenses
Outstanding
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Unpaid / pending
01 · Cash Flow
Money in & out
Revenue
Expenses
Net
02 · How they pay
Payment methods
Cash
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Card
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Bank Transfer
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Online / Other
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| Date | Customer / Booking | Type | Method | Amount | Notes |
|---|
Performance Insight
All time
Analytics
How your fleet is performing — utilization, conversion, customer behavior, top earners. Revenue figures live in Payments
Utilization
—%
cars active now
Avg Booking
—
per booking
Customers
—
unique in period
Period Revenue
—
vs prev period
Fleet utilization
—
rented days ÷ fleet days
RevPAC
—
revenue per available car-day
Avg rental length
—
days per booking
Booking lead time
—
days booked in advance
Cancellation rate
—
incl. no-shows
Repeat customers
—
returning renters
Deposit refund time
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return → refund
Booking channels
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01 · Demand
Monthly bookings
Bookings by month
02 · Fleet
Utilization
Active vs idle vs maintenance
Active
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Idle
—
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Service
—
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03 · Conversion
Booking funnel
Pending → Approved → Active → Completed
Total
Approved
Active
Completed
Cancelled
04 · Earners
Top performing cars
Ranked by revenue in period
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05 · Pricing radar
Demand & pricing suggestions
Fleet utilization for the next 14 days — spot days to raise prices or run a promo
06 · Profitability
Car profitability
Revenue minus expenses & maintenance, per car in period
| Car | Rented days | Revenue | Costs | Profit | Margin |
|---|---|---|---|---|---|
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Customer Records
Profiles · History
Customers
Profiles, booking history, documents, and loyalty tracking for everyone who has rented from you.
| Name | Contact | ID Number | Nationality | Bookings | Total Revenue | Status | Actions |
|---|
Vehicle Health
Alerts · Work orders
Maintenance
Service alerts, insurance and registration renewals, workshop jobs, and repair costs.
Insurance Alerts
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Registration Alerts
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Service Due
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In Workshop
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Open Work Orders
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Maint. Cost / km
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| Car | Branch | Insurance | Registration | Service | Cost / km | Actions |
|---|
Risk Management
Blocked accounts
Blacklist
Customers who can no longer book — added manually or after a disputed return.
| Customer Name | ID Number | Reason | Date Added | Actions |
|---|
Reputation
Customer feedback
Reviews
Star ratings left by customers after their rental. Published reviews appear on your public booking page and feed your Google rating.
Access Control
Roles & permissions
Staff
You have full access as the account owner. Give your team their own secure logins — switch on exactly the sections each person needs, and enable or disable access anytime.
| User | Role | Branch | Status | Access | Actions |
|---|
Audit
Activity log
Who did what — bookings, cars, and team actions
| When | Who | Action | Details |
|---|---|---|---|
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Conversational Automation
WhatsApp Business
AI Agent
An AI assistant that chats with your customers on WhatsApp and books cars automatically.
🤖
Agent Configuration
Turn the assistant on and give it a name
Agent Enabled
Toggle to activate the AI assistant
📋
Custom Rules
One rule per line — the AI obeys them strictly
RentalGate Console
Workspace Configuration
Auto-save On
Settings & Integrations
Tune how RentalGate looks, talks to your customers and processes payments. Every adjustment is saved the moment you make it — no save button to hunt for.
Preferences
Regional defaults applied across every page of the dashboard, public booking forms and PDF invoices.
a. Time Format
Applied to booking pickers, timeline and exported invoices.
b. Display Language
Dashboard UI language — toggles labels, menus and right-to-left layout.
c. Cancellation Policy
Shown to customers on the booking page before they confirm — explain your refund windows clearly.
Your policy
Auto-saves as you type
d. Public WhatsApp Number
Customers on your booking page will see a 'Chat with us' button linking to this number.
+971
▾
Auto-saves as you type
✓ Saved
Subscription & Billing
Your RentalGate plan. Subscriptions are billed monthly through Lemon Squeezy and renew automatically until cancelled.
No subscription
Status unavailable
Integrations
External services for AI replies, WhatsApp messaging, and outbound email. Status dots reflect connection state.
Messaging · 02
Green API
Ready
Credentials live at green-api.com → create an instance and scan the QR with your business phone.
Inbound · 03
Webhook URL
Auto
Paste into Green API → Settings → Webhook URL, then toggle “Receive webhooks” on.
Outbound · 04
Email SMTP
Not set
Works with any SMTP provider — Gmail app password, Resend, Postmark, Brevo, etc. Credentials are encrypted at rest.
Payment Methods
How customers pay on your public booking page. Empty fields are hidden automatically — only configured methods appear at checkout.
Customer Choice
Accepted Methods
Live
Turn methods on or off. A method appears on your booking page only when it’s switched on and configured below (IBAN / PayTR / Stripe credentials). Cash needs no setup.
Checkout Rules
Payment Policy
Live
Applies to online & bank-transfer bookings. Cash bookings always pay at pick-up. The refundable deposit is shown separately at checkout and is never added to the rental charge.
Prepayment — amount due now
Pick one or more plans. If you enable several, the customer chooses their preferred plan at checkout.
Bank Transfer
IBAN Direct
Manual
Customers see your IBAN after booking and transfer the amount. The booking stays pending until you confirm receipt.
Online Payment
PayTR
Gated
Find credentials at paytr.com → Merchant Panel → API. All three fields below must be filled to enable PayTR.
Card Payment
Stripe
Global
API keys live at dashboard.stripe.com → Developers → API keys. Both keys must be present to enable Stripe.
Data & Backup
Export an Excel snapshot of your workspace, or restore from a previous one. Backups are downloaded directly to this device.
Download Full Backup
Single Excel file with all your data — cars, bookings, customers, payments & expenses. One press, one file.
Restore from Backup
Destructive. Replaces every record in your workspace with the contents of the uploaded file. Cannot be undone.
Tax & Delivery
Configure VAT/KDV rates applied to invoices, and delivery fee settings for your fleet.
a. Tax Rate (%)
VAT/KDV rate applied on rental invoices (e.g. 5 for UAE VAT, 20 for Turkey KDV).
%
✓ Saved
b. Currency
Used for every price, total and receipt across the dashboard and your public booking page.
✓ Saved
c. Delivery Service
Flat fee added at checkout when a customer wants the car delivered. Leave blank to turn delivery off.
✓ Saved
Loyalty & Referrals
Reward repeat customers with points they earn on every rental and redeem for a discount, and let happy customers invite friends with a referral code.
a. Loyalty program
When on, customers automatically earn points each time a rental is completed. Points show on their account and in the customer record.
b. Points earned per ₺1 spent
e.g. 1 = a 500 ₺ rental earns 500 points. Set how fast points add up.
c. Each point is worth (₺)
Currency value of 1 point when a customer redeems at checkout. Leave 0 to let points accumulate without redemption.
d. Minimum points to redeem
Customers must hold at least this many points before they can spend them.
e. Referral program
Give each customer a shareable invite code. New customers who use it get a signup discount; the referrer earns bonus points once their friend's first rental completes.
f. New-customer signup discount (₺)
Flat amount off a new customer's first booking when they use a friend's referral code.
g. Referrer bonus points
Points credited to the referrer once their invitee's first rental is completed.
✓ Saved
Extras & Add-ons Catalog
Create extras customers can select at booking — insurance tiers, GPS, child seats, additional drivers. Assign per car in the fleet page.
Pricing Rules
Seasonal surcharges, weekend rates, length discounts, promo codes, young driver fees, and more. Rules are applied automatically at quote time.
Branch Opening Hours
Set operating hours per branch. Shown to customers on the booking page — invalid pickup times are disabled automatically.
Branches
Manage all physical branches. Each branch can have its own staff, cars, and bookings — completely isolated from other branches.
No branches yet
Add your first branch to get started.
Messages
Customize the wording of every automated email & WhatsApp message your customers receive — in English, Turkish and Arabic. Customers get messages in the language they used on your booking page.
Automated messages
Customers automatically receive booking confirmations, reminders and thank-you notes.